Meetings & Exhibitions
Planning a meeting or an exhibition in India can be confusing and time consuming. We at Travel Pals understand our clients –as no two people are alike and help them build up a plan to suit their preference and likings. With our vast experience, knowledge of the product and vendor excellent relationships, we surely are in a better position to offer the best outcome.
Furthermore, saving money is also not just about the price, it is more about value. We strive to provide the best for your money. Remember at the end of the day, it is the experience which creates a successful event and not the money that you saved.
Read more in detail how we can offload your burden of professionally handling your next Meeting, Event or Exhibition. Click here
The team at Travel Pals has the experience of handling all aspects of the ever evolving and demanding meetings and exhibition industry. The team is fully geared to handle the complete logistic for organizing the meeting and exhibition which are broadly covered as under:
Planning and Budgeting
A well identified goal of an event results in effective planning with measured feasibility and budgeting. A well chalked out action plan helps in proper execution and successful event.
Venue Selection and booking
With vast knowledge of availability of facilitates locality our input in selection of venue to match the needs and requirement of meeting will be an added advantage, needless to mention our negotiation power will benefit you financially as well.
Conference Promotion
Giving an Indian touch to blend with the culture we can undertake to provide designing and printing of various conference material viz. mailers, sponsorship brochure, registration brochure etc. the in hour’s creative team can also assist in selection of souvenir.
Delegate servicing
It is vital that the data base is kept updated real time and quick response time to the delegates keeps their interest alive besides handling conference registration, accommodation requests and travel arrangements.
Abstract Management and Registration
Manage all abstract handling (online abstract handling and /or paper abstract handling, assisting in reviewing process, production of an abstract publication etc.), support the scientific committee, coordinate the speakers programme management (planning of sessions, overall logistic related to contents of the conference programme, production of a programme overview,etc).
Accommodation and Travel
The local knowledge of the team and long business relationship with then hotels can help in selection and negotiation of rates and contract finalization. the in house developed module can be integrated with the online registration services to provide real time access to room inventory with automatic mail alerts.
Exhibition Management
We can assist in preparing a manual for exhibition and respective contracts, allocate booth spaces and design and exhibition floor plan, coordinate all services requests before the conference and on site besides erection of stands and hangars.
Clearances and Industry Liaison
Procedure clearance from nodal ministers and from respective agencies can be obtained to facilitate via processing for visiting delegates with ease. Line out a detailed sponsorship concept, develop individual sponsorship packages, conceive a sponsor opportunities brochure, co-ordinate requirements of individual sponsors.
Conference logistic and Hall Management
The complete requirement of audio/visual, signage, temporary manpower, office automation requirement, documentation, secretarial services, translation and interpretation services, photography and webcasting services can be undertaken by the in house technical team.
Social Events
Planning and execution of cultural events and theme setup for official social activities (opening and closing ceremony, official conference evening, gala dinners etc).
Accompanying persons program and post conference cultural tours
Indian cities offers a wide range of activities for accompanying persons and short pre and post conference tours. Our fully integrated leisure division design and executes these requests to perfection.
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